How can a foreigner obtain a qualified electronic signature (QES) in Ukraine?
A digital signature greatly simplifies a number of procedures for foreigners in Ukraine. Find out who can obtain an electronic signature, what documents are required, and how the procedure works
A qualified electronic signature (QES) is an encrypted version of a person's signature that has legal force and allows signing (legalizing) documents. In addition, the QES allows you to easily identify a person (including a non-resident of Ukraine).
So, who can obtain a digital signature, how to do it, and what foreign documents need to be collected - let's find out further in the article.
Can a foreigner obtain an electronic signature in Ukraine?
Yes, but only if the foreigner is located in Ukraine and has a representative office or holds a managerial position and works with international technical assistance projects/programs.
Please note! Some Ukrainian banks offer the option of obtaining a CEP for clients. That is, if a foreigner has already passed identification and verification and has an account with a Ukrainian bank, he or she can obtain a digital signature remotely. For more information, please contact the representatives of the bank where the account is opened.
It should be noted that on November 25, 2022, Resolution No. 1311 "On the Implementation of a Pilot Project on Mutual Recognition of Electronic Trust Services between Ukraine and the European Union" came into force. This means that foreign QESs are recognized as qualified electronic trust services and QESs in accordance with the Law of Ukraine "On Electronic Trust Services", provided that they are provided by qualified electronic trust service providers in the Member States of the European Union and other Member States of the European Economic Area included in the List of Trust Lists of the European Union.
Please note! The conditions for obtaining a CEB for citizens of different countries may differ depending on the applicable international agreements. You can get qualified advice on entering and staying in Ukraine and the documents required for this from our team of lawyers. To request a consultation, please follow the link.
Does a foreign electronic signature have legal force in Ukraine?
The Law of Ukraine "On Electronic Trust Services" provides for two exceptions in which a foreign electronic signature may be recognized in Ukraine:
1. If the Ukrainian authorized body recognizes that the foreign service provider (which issued the QES) meets Ukrainian requirements (in accordance with the law);
2. If there is an international agreement under which Ukraine includes certain foreign service providers in its register.
However, even taking into account the resolution adopted in 2022, none of these points are currently being fulfilled, and the above project is currently operating in an experimental mode.
Where can a non-resident of Ukraine get a QES?
According to the published information on the website of the State Tax Service of Ukraine, foreigners (non-residents of Ukraine) can obtain an ETS at the separate registration points of the Qualified Electronic Trust Services Provider of the Information and Reference Department of the State Tax Service of Ukraine.
What documents does a foreigner need to obtain a QES?
According to the Central Interregional Department of the State Tax Service for Large Taxpayers, a non-resident of Ukraine (foreign legal entity/organization) must provide the following documents:
● Registration card for a legal entity - 2 copies (fully completed and signed). Please note that in case of simultaneous receipt of an EDP for several persons, it is also necessary to provide an annex to the Registration Card - 2 copies;
● An extract from a foreign register on the registration of the relevant company, organization or the original (or a notarized copy) of the constituent document of such a legal entity. Please note that constituent documents and extracts drawn up in a foreign language must be consularly legalized or apostilled;
● Original and certified copy* of the certificate in the form No. 34-OPP on registration of a taxpayer, the information on which is not subject to inclusion in the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organizations;
● Certified copies** of documents confirming that the applicant (except for the director) belongs to a non-resident legal entity and its powers (if necessary, with a notarized translation into Ukrainian);
● Original and certified copy* of the work permit for foreigners and stateless persons or service card (if any);
● Original and certified copy* of the passport with a notarized translation into Ukrainian or other document certifying the identity of a foreigner or stateless person in accordance with the Law of Ukraine "On the Legal Status of Foreigners and Stateless Persons" (for individuals - foreigners or stateless persons);
● Code (record number) from the Unified State Demographic Register (if available);
● Original and a certified copy* of the document on change of the applicant's surname issued by the relevant state authority (if there is a discrepancy in the submitted documents);
● A certified copy* of the registration number of the taxpayer's account card (identification number).
*- a note on the certification of a copy of the document consists of the words "According to the original", personal signature, initials and surname, date of certification of the copy.
**- a note on the certification of a copy of the document consists of the words "According to the original", the position title of the employee responsible for making, certifying and issuing copies, his/her personal signature, initials and surname, the date of certification and is sealed with a stamp (if any).
We remind you! When planning a trip to Ukraine, foreigners face a lot of questions about the rules of entry and stay in the country. Find answers to the most frequently asked questions from our team of migration lawyers in our previous article.
You may be interested in:
Visit Ukraine Donation - make a good deed and an important contribution to the Victory of Ukraine;
Visit Ukraine Legal advice - comprehensive legal support on entry to Ukraine;
Visit Ukraine Tours - the largest online database of tours to Ukraine for every taste;
Visit Ukraine Merch - choose patriotic clothing and accessories with worldwide delivery;
Visit Ukraine News - get the latest news and updates in our Telegram channel;
Cooperation - cooperation and advertising integrations with Visit Ukraine and Visit World projects.
Starting from August 1, cars and passenger vehicles will be able to cross the border with Poland using the eCherha service. Find out more about how to sign up for the electronic queue online
30 Jul. 2023More details
In the past, foreigners most often bought small souvenirs to remember Ukraine, but today the demand has grown for a different category of goods. Find out what foreigners are buying in Ukraine and what is the reason for these changes
31 Jul. 2023More details
Foreigners can rent a car in Ukraine for their own needs, but there are certain nuances to consider. Find out what requirements are imposed on foreign drivers, what you need to rent a car, and what companies and cars are best to choose
02 Aug. 2023More details
Ukraine has recorded a significant increase in passenger traffic at the border. Queues are observed at some sections. Learn more about what border guards recommend to avoid crowding at border crossing points
04 Aug. 2023More details
The simultaneous stay of visitors in the hotel lobby not more than one person per 10 square meters of serviceable area is allowed.
Persons can visit hotels and stay there (outside hotel room) only if they wear respirator or face mask (including homemade mask), so that the nose and mouth are covered.
Hotel guests are obliged to keep the 1.5 meters distance.
Online check-in making in advance is recommended to avoid queues at check-in to hotel.
Meals in hotels are provided through meals delivery service to rooms upon prior order or at hotel restaurants situated inside or in open areas, provided the distance of at least 1.5 meters between seats at adjacent tables.
Not more than 4 clients are allowed to stay at the table (excluding children under 14 years old). Unless these tables are separated by a special partition;
Self-serve is not allowed.