Visit Ukraine - How to issue a passport outside Ukraine in 2024?

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03 Apr. 2024

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How to issue a passport outside Ukraine in 2024?

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How to issue a passport outside Ukraine in 2024?

Ukrainians can issue a foreign passport abroad. In some countries, the Centres of the State Enterprise "Document" or diplomatic missions will help in solving the issue. Find out how, where and for what it is possible to issue this document

An insurance policy is a guarantee of your safety and peaceful stay outside Ukraine

An insurance policy is a guarantee of your safety and peaceful stay outside Ukraine

There are cases when Ukrainians need to obtain a passport to travel abroad while outside the state. To obtain it, it is not necessary to return to Ukraine. On how to do it and what documents to prepare read on.

Where to apply?

If you need to issue a passport and you are abroad, then there are two options where you can address with this issue:

1. To a diplomatic institution of Ukraine.

2. To the Passport Service Centre in Warsaw, Krakow, Gdansk, Wroclaw, Istanbul, Prague, Bratislava, Berlin, Cologne, Munich, Valencia, Madrid and Milan.

When do I need to apply?

Cases when you need to apply for a passport:

◦ first receipt;

◦ change of surname or first name;

◦ expiry of a passport;

◦ absence of blank pages in the passport;

◦ damage to the passport or its unsuitability for further use;

◦ an error in the information entered in the passport.

Validity period of a passport

A passport is issued for four years to persons under the age of 16, and for ten years to persons who have reached the age of 16.

A citizen of Ukraine can apply for his/her first passport at any age, starting from birth.

List of documents

Passports are issued by appointment on the website of the Ministry of Foreign Affairs of Ukraine.

List of documents for persons over 16 years of age:

1. preliminary passport to be exchanged (if the passport is not issued for the first time) + copy of the 1st page + copy of the page with consular registration + stamp of residence permit (if available);

2. internal passport in the form of a booklet or ID-card + copy (if it is impossible to submit an internal passport, a birth certificate is submitted) + copy;

3. a document confirming permanent residence or temporary stay abroad + copy, as well as a document confirming registration of place of residence abroad.

4. certificate of registration of place of residence in Ukraine + copy;

5. certificate of assignment of the registration number of the taxpayer's registration card (RNOKPP; if available) + copy;

6. in case of issuing a foreign passport instead of the lost/stolen one, the application shall be accompanied by a document (protocol, certificate, etc.) issued by the competent authority of the state where the passport was lost or stolen, confirming the fact of the owner's application regarding its loss or stolen. Such document is submitted without legalisation and translation into Ukrainian.

In case of passport issuance in connection with the change of personal data (surname and/or name), the application shall be accompanied by a document confirming such change (certificate of marriage, divorce, court decision, etc.). At the same time, the issuance of a foreign passport for a new surname and/or name must be preceded by the re-issuance of an internal passport (ID-card).

In case the applicant has not been previously issued an identity document confirming the citizenship of Ukraine and/or granting the right to leave and enter Ukraine, when applying for a passport to travel abroad for the first time, a certificate of registration of the person as a citizen of Ukraine shall be submitted (except for cases when parents were citizens of Ukraine at the time of his/her birth).

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List of documents for persons under 16 years of age:

1. preliminary passport of the child, which is subject to exchange (if available) + copy of the 1st page ( in case of passport registration for the first time, a certificate of registration of the person as a citizen of Ukraine or other document confirming belonging to the citizenship of Ukraine is submitted);

2. for persons under 10 years of age, a photo of 10x15 centimetres in size for scanning a digital image of the face must be submitted;

3. child's ID-card (if available) + copy;

4. birth certificate (a document issued by the competent authorities of a foreign country is submitted with a legalised translation into Ukrainian, certified by an Apostille stamp of the competent authority of the foreign country where the translation was made, or by a Ukrainian notary.

5. document confirming permanent residence or temporary stay abroad (if available) + copy;

6. an identity document of the legal representative and a document confirming the person's authority as a legal representative, including a document issued by an authorised body of a foreign state, confirming the person's authority to represent the interests of the child to issue a passport for travel abroad - in case of submission of documents by the legal representative, except for cases when the legal representative is one of the parents + copy.

7. A passport can be issued to a child up to 12 years old without his/her presence if a colour photograph of 10x15 centimetres in size is submitted for scanning a digital image of the face.

Term of production and receipt

The period of passport production is from 3 to 20 working days depending on the administrative fee paid by the applicant. Under martial law, the delivery time of a manufactured passport is 6 to 9 days and may be delayed up to 3 weeks.

The foreign document produced and delivered to the Embassy or Consulate is kept in the institution for up to 1 year, after which the unreceived document will be destroyed.

A national or foreign passport issued on the territory of Ukraine can be issued only in person and only by the authority to which the documents were submitted (such documents are not issued through the Embassy).

How much does it cost?

Each country has its own currency, but the prices in the equivalent of hryvnia are almost everywhere the same. For example, in Germany, the total cost of a passport for children under 16 years of age is 37 euros, for adults (aged 16 and older) - 120 euros.

Want to know more? Read the latest news and useful materials about Ukraine and the world in the News section.

We recommend purchasing it for a safe and comfortable trip to Ukraine:

Visit Ukraine Insurance – safe travel in Ukraine (insurance covering military risks);

Visit Ukraine Legal advice – comprehensive legal support on entry to Ukraine;
Visit Ukraine Tickets – bus and train tickets to/from Ukraine;

Visit Ukraine Tours – the largest online database of tours to Ukraine for every taste;

Visit Ukraine Hotels – hotels for a comfortable stay in Ukraine;

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RULES FOR STAYING IN HOTELS

The simultaneous stay of visitors in the hotel lobby not more than one person per 10 square meters of serviceable area is allowed.

Persons can visit hotels and stay there (outside hotel room) only if they wear respirator or face mask (including homemade mask), so that the nose and mouth are covered.

Hotel guests are obliged to keep the 1.5 meters distance.

Online check-in making in advance is recommended to avoid queues at check-in to hotel.

Meals in hotels are provided through meals delivery service to rooms upon prior order or at hotel restaurants situated inside or in open areas, provided the distance of at least 1.5 meters between seats at adjacent tables.

Not more than 4 clients are allowed to stay at the table (excluding children under 14 years old). Unless these tables are separated by a special partition;

Self-serve is not allowed.

Refund policy

Refund policy

Public offer

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About us

VisitUkraine.Today is a service portal for tourists traveling to Ukraine and Ukrainians planning a trip abroad.

On the portal you can order the following products/services:
• medical insurance for entry into Ukraine with coverage of military risks;
• travel and health insurance for leaving the country;
• legal advice (professional legal support on visa and migration issues);
• Green Card - compulsory car insurance for traveling abroad

To order, you need to fill out an electronic form and make a payment, after which the finished insurance document will be sent to the specified e-mail within 30 minutes.

The website also contains the necessary and most up-to-date information on:
• rules of crossing the Ukrainian border by foreign citizens;
• rules of entry of Ukrainians to 200 countries of the world for tourism, work (business), study or immigration purposes;
• visa information.

All information on the website is updated daily and is available in three languages - Ukrainian, English and Russian.

Customer support (English speaking) is available - online chats (around the clock) and a call center (09:00-21:00 Kyiv time) - if you need clarification of the information provided or prompt assistance in resolving problems and misunderstandings related to ordering.

The portal was developed by the Ukrainian organization Visit Ukraine.
VisitUkraine is a public union that, since 2018, has been engaged in the promotion and popularization of Ukrainian tourism on the domestic and foreign markets, but the war made its adjustments. Now we are working on the information front.

In addition to the help portal, we have created several other projects:

Visit Ukraine Tours is the largest online database of tours to Ukraine for every taste.
Visit Ukraine Merch – patriotic clothing and accessories with worldwide delivery.
Cooperation – cooperation and advertising integrations with the Visit Ukraine and Visit World projects.
Visit Ukraine Tickets- purchase tickets for several types of transport - buses, trains (in Ukraine and Europe) and flights (in Europe)
Visit Ukraine Hotel is a search engine where you can easily and affordably book a hotel in a number of Ukrainian cities.
Visit Ukraine Donate is a charity project that organizes fundraisers to support Ukrainians and the needs of the military. Anyone can donate any amount in a convenient way from anywhere in the world. Let's bring victory closer together!

We transfer 25% of the proceeds from the sale to the Armed Forces and aid to Ukrainian refugees.

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Cooperation with guides and tour operators

Visit Ukraine is a service portal where every user can get up-to-date information on entering Ukraine for citizens of 200+ countries, as well as purchase extended war risk insurance, train/bus/plane tickets, branded merchandise and order a safe tour of Ukraine.

Currently, we have the largest bank of tours in Ukraine and we plan to expand it!

We offer cooperation to guides and tour operators who conduct a tour of Ukraine.
Namely, free placement of your tours on our website.

To get additional information about cooperation - please fill out the form and our manager will contact you!

FAQ

- - What COVID documents do I need to have with me when entering Ukraine now?
    On July 1, 2023, the Ukrainian authorities lifted the quarantine and other restrictions imposed due to the COVID-19 pandemic. From now on, you do not need to provide proof of vaccination, a negative PCR test result or wear a protective mask to enter Ukraine.
  - Is it safe to visit Ukraine during the war?
    Recently, the number of foreign travelers has increased in Ukraine. They visit the country for various purposes: volunteering, participating in humanitarian programs, filming reports or documentaries, setting up a business, etc. There are currently no cities in Ukraine that are completely safe. And although the main fighting is concentrated in the eastern and southern parts of Ukraine, the entire country is subject to regular rocket attacks.
  - What are your safety recommendations before traveling to Ukraine?
    Here are some important tips:
    • Make electronic copies of all documents and save them on your electronic device so that you always have access to them.
    • Find out in advance the curfew time in the region where you are going.
    • Install the Air Alert app on your smartphone and, upon receiving the signal, immediately go to the nearest shelter. You should also do the same if you hear the corresponding signal on the street.
    • When choosing a hotel, consider the availability of bomb shelters.
    • Inform your family and friends about your route and keep in touch with them.
    • Take out health insurance with extended coverage.
    Do foreigners need to register their stay in Ukraine?
    No, if the period of stay in the country is no more than 90 days. If a foreigner arrives for a period longer than 90 days, in this case, he or she needs a temporary or permanent residence permit, as well as registration at the place of residence.
    Can I enter Ukraine with an expired residence permit?
    Yes. Foreigners (except for citizens of the Russian Federation) and stateless persons have the right to enter and legally stay in Ukraine if they have a temporary or permanent residence permit that has expired or is subject to exchange after February 24, 2022.
    How to enter Ukraine with pets?
    Currently, entry to Ukraine with pets is subject to a simplified procedure. Pet owners must provide the following documents to customs:
    • a veterinary passport of the European standard or a certificate of animal health;
    • proof of valid rabies vaccination;
    • a document on the animal's chipping.
    How do I enter Ukraine with my own car with foreign registration?
    Foreign citizens can import cars with foreign license plates into the territory of Ukraine exclusively for their own use. To cross the border in a car with foreign registration, you need the following documents:
    • foreign passport;
    • driver's license;
    • certificate of registration for the car with valid insurance;
    • international automobile insurance card "Green Card".
    Important: foreign nationals with a residence permit in Ukraine may import a car with foreign license plates for their own use after a written declaration and payment of customs duties.
    What happens to foreigners and stateless persons who are not allowed to enter Ukraine?
    Foreigners and stateless persons who are not allowed to enter Ukraine, when attempting to enter Ukraine at a checkpoint across the state border of Ukraine, do not cross the state border of Ukraine and return as soon as possible to the state from which they came or to the state that issued their passport document. If it is not possible to return a foreigner or stateless person immediately, they stay at the checkpoint across the state border of Ukraine until their return.
    What should I do if I have been banned from entering Ukraine?
    If you become aware of a ban on entry to Ukraine while trying to pass passport control at the border of Ukraine, you should politely ask for a decision to refuse to cross the border, indicating the specific reason for the entry ban. You can appeal the decision to deny entry within 30 days from the date of familiarization with it. It is strictly forbidden to argue with border guards or violate the rules of stay at the checkpoint, otherwise you may be held administratively liable. You should remember the rules of staying at the checkpoint.
  Insurance policy
  Is insurance required to enter Ukraine?
  All foreign citizens are required to have an insurance policy covering the costs of Covid-19 treatment in Ukraine.
  For how long do I have to take out an insurance policy?
  According to the Resolution of the Cabinet of Ministers of Ukraine No. 1236, an insurance policy must be issued for the entire period of stay in Ukraine. The minimum period is not specified.
  Where can I get acquainted with the terms of the insurance contract?
  You can familiarize yourself with the terms and conditions of the insurance contract on our website in the section on insurance policy issuance.
  Is it necessary to buy an insurance policy for children?
  Yes, if a child has foreign citizenship, regardless of age, he or she must have an insurance policy for the entire period of stay in Ukraine.
  I am a foreign citizen, can I buy a policy in Ukraine?
  No, the insurance policy must be presented at the border control.
  What is war risk insurance and what war risks does it cover?
  This policy guarantees monetary compensation in the event of an accident as a result of military operations, passive military risks, terrorist acts, including emergency care, outpatient treatment, hospitalization and repatriation of the insured person (or his/her body in case of death) from the place of stay to the place of his/her permanent residence.
  Who can take out insurance?
  The insurance policy applies to foreign nationals, citizens of another state and stateless persons. There are no age restrictions: minors and people over 70 can buy insurance. In addition, insurance is mandatory for journalists, reporters, correspondents, opinion leaders, and media representatives. This is enshrined in the Law of Ukraine on Insurance (Article 7).
  What is the territory covered by the insurance policy covering war risks?
  The insurance policy is valid on the territory of Ukraine, except for the temporarily occupied territories of Luhansk, Donetsk, Kherson and Zaporizhzhia regions and the Autonomous Republic of Crimea, as well as the territories of direct combat operations (front line).
  Are there any restrictions on the validity period of the insurance policy covering war risks?
  The insurance contract comes into force from the moment the insurance premium is paid in full, but not before the date and time of crossing the state border of Ukraine. You choose the duration of the insurance - it depends on the number of days of your stay in Ukraine.
  I can't pay for the insurance, what should I do?
  If your payment fails, we recommend contacting your bank, as they often do not trust payment systems. You need to confirm that it is you who is making the transaction.
  I have taken out insurance, but I have not received a code. What should I do?
  In this case, we advise you to reload the page, clear the cache, change the language on the page, or use a different browser.
  What should I do if the policy does not arrive at the specified mail for more than 30 minutes?
  Please contact the hotline and provide the data that was specified when applying for insurance.
  Do I need to print out the electronic policy?
  You do not need to print out the electronic insurance policy. It is enough to save it to your phone or tablet to always have access to the document and present it to border control representatives.
  What should I do if I have purchased a policy but my trip is canceled?
  Please inform the portal hotline about the reasons for the trip cancellation and we will be happy to reschedule the dates for you.
  What should I do if I provided incorrect data when applying for an insurance policy?
  You can always contact the portal hotline and we will make the necessary changes to the insurance policy free of charge and promptly.