How to obtain documents from Ukraine, an apostille, and a certified translation for use abroad: VU lawyers explain

Ukrainians living abroad often need official documents from Ukraine such as certificates, extracts, and court decisions with an apostille and translation. You can complete the entire process remotely, without having to travel to Ukraine in person. Learn more about how this process works and what documents you can obtain

Apostille and Translation Services for Ukrainians and Foreigners on Visit Ukraine

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Many Ukrainians who have been living abroad for a long time find themselves needing to obtain documents from Ukraine for use with foreign government agencies. Getting married, verifying personal information, or resolving legal matters—all of these may require official Ukrainian documents with an apostille and a translation.

The main question that arises is: is it necessary to travel to Ukraine in person for this?

Case Study: A client who has been living abroad for a long time needed a complete set of documents to submit to foreign government agencies for marriage. Visit Ukraine’s lawyers handled the entire process. Below, we explain exactly how it happened.

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What documents from Ukraine are required to get married abroad?

The Visit Ukraine legal team faced a complex task that spanned several areas simultaneously.

We needed to obtain a duplicate birth certificate in Ukraine, an extract from the State Register of Civil Status Acts regarding a change of surname (which also contained information about the marriage registration), as well as a copy of a court decision from a Ukrainian court. In addition, each document had to be apostilled in accordance with international law and certified by a sworn translator for use abroad.

Is it necessary to travel to Ukraine in person to obtain the documents, apostille, and translation?

No. The entire process can be completed remotely, without being physically present in Ukraine, and that is exactly what was done in this case.

Visit Ukraine’s lawyers independently prepared the necessary applications, obtained the documents from government agencies and the court, arranged the apostille procedure through Ukraine’s authorized bodies, and ensured that a certified translation was completed in accordance with the destination country’s requirements. After all procedures were completed, the finished package of documents was safely sent abroad via an international courier service.

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What result did the client receive after the remote document processing?

The client received a complete set of documents, ready for official use outside of Ukraine. The entire process, from preparing the applications to international delivery, took place without a single visit to Ukraine.

What other documents from Ukraine can be obtained remotely through Visit Ukraine?

The Visit Ukraine team helps obtain virtually any documents from Ukraine without the need for an in-person visit.

These include:

• birth certificates;
• marriage certificates;
• divorce certificates;
• extracts from state registries;
• court decisions, criminal record certificates;
• archival documents;
• apostilles, notarial certifications;
• certified translations;
• international document delivery.

Do you need Ukrainian documents with an apostille and translation for use abroad?

Use the “Apostille and Translation for Ukrainians and Foreigners” service on Visit Ukraine. Our lawyers will guide you through the process from obtaining the document to delivering the finished package to any country in the world.

To schedule a consultation:

1. Select a convenient format (support, written, or verbal consultation).
2. Fill out the form with your details (full name, email, contact phone number).
3. Select a convenient date for the consultation.
4. Review the terms of the agreement and make the payment.

Visit Ukraine — your trusted legal partner abroad!

Reminder! In a previous article, VU lawyers explained where in Europe it is most advantageous to set up a company and which countries to choose.

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