What documents are required for university admission: rules for the 2026 admissions cycle

In 2026, the application process for higher education institutions moved online via the EGEBO system. We have compiled a comprehensive list of the required documents, step-by-step instructions on how to set up an online account, and guidelines on how to confirm eligibility for concessions. Find out how to avoid mistakes when submitting your documents

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In 2026, the rules governing the admission of applicants to higher education institutions underwent significant changes, the most notable of which was the final transition to an online format. Now, the vast majority of applicants will submit their applications exclusively online. The admissions campaign itself will run from 1 July to 15 October, so prospective students have plenty of time to prepare. Here’s how to complete your application correctly and what you’ll need to do so.

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How to submit documents to a university online in 2026?

The Unified State Electronic Database on Education (EGEBO) is becoming the main platform for all applicants. Documents are submitted remotely via the applicant’s personal profile on the system’s official website. This means you no longer need to queue for hours at admissions offices — all you need is a stable internet connection and to have your basic educational records and test results properly prepared.

How to create an applicant’s online account for 2026: a step-by-step guide

Registering your account is your first and most important step. To complete the online form, you will need a valid personal email address to which you have constant access, as this will serve as your login. After creating a password, the system will ask you to enter your educational qualification details, specifically the series and number of your school certificate or diploma.

Next, you must confirm your exam results. To do this, enter the number, PIN code and year of issue of your NMT certificate. If you are applying for a master’s degree, you will need the details from your EIT or EPT exam paper. If you do not have an NMT certificate, you must use your passport series and number or your identification code (RNOKPP) for identification.

Pay particular attention to completing your profile in the account. You must upload a high-quality colour photograph measuring 3x4 cm (in .jpg format and up to 1 MB in size), and provide current telephone numbers in international format. Please note: you can only make changes to this contact information or replace the photograph before submitting your first application to the university.

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Admission benefits: what documents are required and how to confirm

Applicants eligible for special admission conditions follow a slightly different procedure. First and foremost, those entitled to benefits must ensure that information regarding their status is already recorded in the relevant state registers.

If, for any reason, the supporting documents are not in the electronic databases, you need to take proactive steps. Even before submitting their first online application, applicants must contact the admissions office of any university of their choice — this can be done either in person or by sending an email.

Representatives of the educational institution will upload scanned copies of your documents regarding your entitlements to the EGEBO system and create a personal profile there, after which you will be able to fully benefit from your special conditions.

Who can submit paper documents during the admissions process?

Despite the general shift towards digitalisation, the law retains the right to submit documents in paper form, but only as an exception — if it is physically or technically impossible to create an electronic account. Both a personal visit to the university and remote submission with a qualified electronic signature (QES) are permitted.

This right is granted to foreign nationals and stateless persons (the only exception being those who hold a permanent residence permit). The paper format is also provided for applicants with foreign educational documents and for holders of old school certificates issued before the introduction of photopolymer technologies.

Furthermore, if during registration you discover technical discrepancies in the EGEBO system data, such as errors in the spelling of your surname or an incorrect date of birth, you will also need to use an alternative method. In such situations, it is still possible to register for the electronic account, but this will need to be done with the assistance of staff at the advisory centres at higher education institutions.

Do you know what documents a foreigner needs to enroll in a Ukrainian university and obtain a temporary residence permit?

Visit Ukraine’s lawyers provide comprehensive legal support for international students: from preparing an invitation to study and obtaining a Type D student visa to extending a residence permit throughout the entire period of study. We advise on the recognition of diplomas, transferring between educational institutions, taking academic leave, and complying with Ukraine’s migration laws.

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Please note! From the next academic year, medical universities will open military departments for all students. Find out what this means for applicants entering medical universities, and what status they will receive upon completion of their studies.

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