The complete visa application procedure can be divided into three parts and several stages. Following these rules ensures that you have the highest probability of acceptance.
Apply for a study permit:
- Apply to an Indonesian university: receive an official admission letter and pay any application fees.
- Your university starts the application process: Your institution will start the application on your behalf using the online portal of the Ministry of Education and Culture.
- Send documentation: your university will need several supporting documents to complete the application.
- Submit your application and wait for a decision: the processing time for applications is one to two weeks. The Ministry of Education and Culture will send your approved study permit and visa permit to the Department of Immigration in Ukraine so that you can start the visa application process.
There is no single-entry student visa in Indonesia. Thus, as soon as you have received an acceptance letter from an Indonesian higher education institution, you must: apply for a study permit at the General Directorate of Higher Education in Indonesia.
At this point, you may still be abroad. Therefore, your university in Indonesia should help you with the process of applying for a study permit from the Indonesian Higher Education Directorate.
The documents you need to submit to apply for a study permit include:
- three copies of your passport;
- a copy of the letter of recommendation issued by your university
- a copy of your acceptance letter;
- a completed questionnaire;
- a letter of recommendation from the Indonesian embassy/consulate in your country of residence
- a copy of your academic transcripts and records;
- two passport-sized photographs;
- a letter of financial guarantee or a sponsorship certificate confirming that you can cover your tuition and living expenses; and
- medical certificate
After your study permit is issued, the Directorate General of Higher Education will forward it to the head office of the Department of Immigration in Jakarta so that they can issue your visa.
Apply for an entry visa (VITAS) at the Indonesian embassy/consulate in Ukraine.
After the Department of Immigration sends the visa authorization to the Indonesian embassy or consulate, you can apply for VITAS;
To apply for VITAS, you need to provide the following documents:
- a copy of your passport;
- a copy of the study permit from the Directorate General of Higher Education of Indonesia;
- a copy of a letter of recommendation from your university addressed to the Office of Immigration.
- a copy of the letter of acceptance from your university;
- a copy of your academic transcripts and records;
- two recent passport-size photos (4×6 cm);
- a letter of financial guarantee or a sponsorship certificate confirming that you can cover your tuition and living expenses; and
- medical certificate
Change VITAS to KITAS (limited stay permit) at the Department of Immigration upon arrival in Indonesia
Within 30 days of your arrival in Indonesia with VITAS, you must apply to the Department of Immigration to obtain a Temporary Residence Permit (KITAS). Even though the Indonesian Directorate General of Immigration has an online service for applying for KITAS, you will still have to go to the immigration office in person to pay the fee and get the KITAS stamped in your passport.
To apply for the KITAS Student KITAS in Indonesia, you must submit the following documents:
- your passport;
- your acceptance letter;
- a letter of recommendation or sponsorship certificate from your university;
- a copy of the telex visa;
- a copy of your study permit;
- your academic reports;
- proof of financial responsibility from your parents, legal guardians or sponsor during your studies.
Get a certificate of registration with the police
After you have received your KITAS, you must obtain a police report letter (STM) from the local police department and register at the population department of the local municipality and obtain your Certificate of Registration for Temporary Resident (SKPPS);
To register with the police, you need to submit the following documents:
- a letter of request for a police registration certificate from your university;
- a letter of recommendation or sponsorship certificate from your university;
- a copy of your passport and KITAS;
- passport-size photos.
Time for applying for a student visa to Indonesia
Obtaining an Indonesian student visa is a rather lengthy and complicated process, and it can take up to two months from start to finish.
Therefore, it is advisable to start applying as soon as you receive confirmation of your university place. You cannot travel to Indonesia until you receive your visa, so don't risk your plans by applying too late.
Your family can join you in Indonesia
After obtaining a temporary residence permit (KITAS), you can bring your children and spouse to Indonesia on a dependent visa, also known as a family KITAS.
Your loved ones will need to apply for a dependent visa at the local Indonesian immigration office, so they will first need to obtain a visa to enter the country. After filling out the necessary forms and passing the interview, their single entry visa will be converted to a KITAS.
Work on an Indonesian student visa
Unfortunately, an Indonesian student visa does not allow you to work alongside your studies. It is very important to keep this in mind and have sufficient financial resources to cover your living expenses.
